Choosing the right printer for your business might sound simple, but it can be a trickier task than you’d expect. Complex tech specs can easily become overwhelming and with dozens of different models to choose from, shopping for a new unit can end up taking much longer than you’d planned. Getting the right match for your business needs is important – but a little extra groundwork can go a long way in not only making sure that you get value for money when selecting the printer itself but also reducing long-term running costs such as repairs and consumables. Here’s how to choose the best printer for your company.
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Consider Your Needs:
The first question to ask yourself is how much printing your business expects to do. What you print, how much, and how many of your employees are going to be using the printer or printers are important factors to address before you decide which model to shop for.
What Kind of Ink Will You be Using?
Another key decision that you will need to make is whether or not your business really needs to print in color. Most business printing can easily be done in black and white, which is why laser printers are so popular. If your business mainly prints text documents, a black and white laser printer will be cheaper and faster than an inkjet. It’s also worth looking at the price of ink at Blue Dog Ink come up with a consumables budget that will help you choose the right model to fit.
Today, printers are doing more than ever – your printer can connect to Wi-Fi, copy, scan, print and even send emails – all office essentials that no longer need to be completed by multiple units. Determine whether your business will benefit more from a multifunctional model, or whether you simply need it to do one job – print.
The speed of your printer can actually have an effect on productivity in the office, so it’s definitely worth keeping this factor in mind before you choose a model. The last thing that you want is for employees to end up wasting hours of their time every month hanging around waiting for documents to print.
Price of Parts:
Another factor to keep in mind when choosing a printer model is the price of replacement parts. While most modern printers are robustly made, designed to withstand heavy office use and usually come with a warranty, you will want to avoid being hit with a larger bill than you expected if anything does go wrong.
Read the Reviews:
Finally, bear in mind that even though a printer can often look good on paper, it doesn’t always work that well in reality. The best way to make sure that you get a clear idea of what to expect from a potential office printer is to read reviews on third-party sites written by past users. Tech blogs like PCMag are a good place to find impartial information, too. Consider whether it is worth leasing a printer rather than buying it, as this might suit your cash flow better.
The type of printer you choose can have a big impact on your office, so it’s worth taking some time to research.
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