If you run a business, or work for a business to calculate the payroll of their employees, a payroll software can be the best tool at your disposal that you can use. These softwares are designed to help you seamlessly make the paychecks of the employees working in your company.
However, choosing a buying the best payroll calculator for your business isn’t an easy task. You’ll have to consider a lit more than just the price when you’re about to step into the market and start looking for the perfect New York Payroll Calculator for your business.
What To Look For
One of the biggest decisions that small business owners need to make is whether they should automate the time consuming and non constructive tasks or not. Automating the things like payroll system will surely help you focus on the other important tasks.
Investing in a payroll calculator and using it by yourself is one of the moat cost efficient things that you can do if you have a small business. It helps you eliminate the tremendous work around the payment period every month. More importantly, you can keep up with all the local and federal business and payroll laws without consulting the expensive experts.
Here are the most important things to consider when buying a payroll calculator.
Free Or Paid?
When you’re in a market looking for a payroll calculator, it is likely that you’ll have both the paid and free softwares on your hand. Choosing one out of the two main provided categories is solely up to you.
A lot of payroll services websites would usually have a free payroll software available. These softwares are basic and are limited in their features, but they can serve the basic payroll calculation purpose. With some knowledge of the payroll calculation techniques and the local/ federal laws, you can easily calculate the payroll for free by using this free payroll softwares.
On the other hand, there are paid/ subscription based payroll systems. These softwares are usually filled with lots of useful features and are constantly updated according to the latest changes in the laws. But one major drawback of the big paid payroll softwares is that their cost can be a bit too high for the new and small businesses. So, many small business owners usually go for the free ones first, and then transition to the paid versions as their business grows.
Scale Of The Software
Scale of the business and also of the payroll software is another important thing that you’ll need to consider when you’re in the market looking for an appropriate option. You can easily go for the free options available of you only have 10 to 50 checks to process every month or so. This means that your business is still not big enough to compel you into investing in a paid payroll software. On the other hand, the business having hundreds of employees and thousands of checks to process every month must invest in a premium payroll software, we’ll explain why in the heading below.
Softwares With Customer Service
Free payroll softwares are usually very easy to master, but this also means that these softwares won’t have lots of features and would also lack of customer service when you need one.
On the other hand, premium and subscription based payroll software have full instructions working to maintain them. These softwares have full teams of professionals willing to help you with any problem that you might encounter while trying to calculate the payrolls by using their software. So, free payroll softwares are a big no especially when it comes to calculating the complex payrolls and managing a lot of employees altering their schedules on a daily basis. The free softwares won’t provide you with any support when you need it the most.
So, what features should I be looking for in a payroll software?
There is a specific set of features that you’ll need your payroll software to have when you’re looking for the right payroll software.
- The software should be able to calculate the federal and state tax withholding automatically.
- Social security tax calculation feature should also be available.
- Medicare tax feature is also a must have.
- The software should be able to tackle with the challenge of disability insurance.
- It is also vital for the software to calculate the payroll according to flexible weekly and monthly schedules, and that too according to different pay rates.
- Automatic deduction calculation should also be available.
- Should be able to provide you with yearly reports.
- Should be able to provide detailed summaries of with the paychecks.
- Should allow the employees to access certain features using the mobile platform.
You’re unlikely to find all these features in a free payroll software.