New Employee Onboarding Process: A Short Guide


Just imagine this scenario. You head into a superstore that you have never been to before. There is no salesperson to greet you or help you, or no signs to even direct you in the right direction. How would you feel? This is exactly how an ineffective and inadequate onboarding experience feels like for new hires. Onboarding a new employee is not an easy task. It is costly, not only in terms of money but also time.

When you have a new employee onboarding, you need to make sure their experience is enhanced and remarkable. This is because if your employees do not receive the kind of information and enthusiasm that they prefer while joining you, the chances of them leaving soon are high.

Employee Onboarding

Thus arises the need to establish a new employee onboarding process that is headed in the direction of job-satisfaction and long-term employee retention. So, how you exactly make your onboarding process interesting? Read on to find out.

  • Choose the right type of onboarding

To make sure your onboarding process is effective, your first decision should be to choose between formal and informal types. It is always better to have your approach figured out beforehand to make the entire process easier for you.

You don’t want your new employee to join a workplace that is chaotic in nature where there are no designated spaces, hierarchy, or supervisors.

Even when you have the company culture of informal onboarding, you need to make sure that your onboarding is still not mismanaged. This will help in the long-term retention of your new employees.

  • Figure out what your new hire needs

Every new hire is different. They have different tastes, preferences, and principles. Thus, before you begin your plan of onboarding, it is important to learn about what exactly does your new hire actually requires.

While you should make sure you cater to what they need, there are a set of basic needs that every employer should take care of. These needs are the Four C’s:

Compliance, that includes the basic knowledge of essential rules of the company, their legal procedures, and policies.

Clarification, that will help them understand what is exactly expected of them.

Culture, to make new hires understand the official norms, work ethic, leadership expectations, and more.

Connection, getting to know their team and other employees in the organization.

  • Plan ahead

Planning way ahead while onboarding a new employee can turn out to be really fruitful for every organization. It is much better than jumping to the process without any preparation and creating a panic on the day of onboarding.

Once you know when your new employee will be joining, you should start coordinating with the team members and other parties that will be a part of the process. Make sure everything works seamlessly.

You should also have all your forms and other paperwork ready to go. Make sure you have a checklist ready to ensure you don’t miss out on anything. Also, make sure that your new hire’s workspace is all set when they join your organization.

  • Assign a buddy

Networking can be a little tricky for new employees. Especially if they are an introvert. It is important to be able to connect with the team and other employers to make sure the experience with the organization is great from the start.

Thus, to speed and ease things up for new hires, it is best to assign a buddy.

This buddy could be someone from their team. They could help new hires learn about responsibilities, introduce them to new people, help them settle down, tell them ins and outs of the organization, make sure they are comfortable, and more.


Onboarding a new employee is often seen as an overwhelming task. But that does not mean that it has to be a bad experience for new hires. Managers just need to make sure they have everything planned and ready to make the entire procedure more seamless.


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