It is crucial that your clinic, health care place, or other businesses have all the good protocols to protect your parties’ health information. Being compliant with HIPAA will help you a lot in providing the best services for your clients. As a result, your clients will have peace of mind knowing that their medical data is protected. Here are things the professionals need to know about HIPAA.
It is important to have common grounds amongst the working professionals so that you can create a safe environment for everyone. HIPAA is the abbreviation for Health Insurance Portability and Accountability Act. HHS or Department of Health and Human Services require and authorize this for making the solid Privacy Rule for health providers and premises.
These parties have been governing how the health institutions and professionals must be compliant with the Privacy Rule to protect their client’s medical information. The HIPAA Privacy Rule is created by the HHS.
The information protected by HIPAA
HIPAA’s Privacy Rule protects individual health information in any form. So, whether an individual’s health information is created orally, in hard copy, or electronically, HIPAA has the authorization to protect the mentioned information.
The specific health information of the individuals can include:
Physical or mental health conditions (past, present, future)
The record of treatment or health care the individual had received (lab results, receipts, etc)
Billing records in any health institution
The parties which store this sensitive information are the health care providers and insurers. These parties have responsibilities to protect their patient’s medical information at all costs.
How to disclose the protected health information
Since protected by the HIPAA Privacy Rule the only ones who are able to disclose the protected health information are the individual who is subject to the information or the representative who has the authorization. While the health entities do not have the right to disclose the information, the doctors of the subject are allowed to do it.
There is a bit tricky point in the rule. It says that the party can be required or permitted to disclose protected information. There is a huge difference between “permitted” and “required” here. When a doctor is required to disclose, then they have to do it. When it comes to permitting, that means the doctor does not have to do it, but allowed to do so.
Meanwhile, individuals have access to protected health information. After all, it is their right to get it. You can take a look at Dash official site to see more about this.
Minimum necessary requirement
The minimum necessary use and disclosure is strictly directed by the HIPAA Privacy Rule. According to what the Dash officials stated, the health providers have the right to disclose the information of the patient, but not all of them. The entities and professionals should only share relevant and necessary information. Any unrelatable information shouldn’t be disclosed for the sake of the individual’s interests.
In the real-life example would be like this. Your doctor might need to transfer the whole medical records if you are referring to another doctor. It is because your new doctor should know about your entire medical condition. But if a doctor speaks to your family members while you are staying at the hospital, the doctor will only disclose necessary information, not beyond.
The way to fall within HIPAA Scope
The only way that the professionals fall within the HIPAA Scope is through the covered transactions. if professionals work in patient information in the category of the covered transactions, you will be required to comply with the HIPAA. If you are working not under the covered entity, then you are not required to HIPAA compliance.
So, if you inform your patients that you will comply with the HIPAA privacy rules, then you must be compliant in all aspects. However, it does not grant you as a HIPAA-covered entity. It simply means that you need to conduct the data activity based on HIPAA’s privacy and security requirements which your information to your patients.
Ones need to jot down the privacy policies
You will need to own the privacy policies because there could be the HIPAA compliance audits coming to your property. Dash also explains that based on HIPAA’s official site, every covered entity and business associate are eligible for HIPAA compliance audits.
Believe it or not, HIPAA authorities have the right to procure the audits for entities or associates that have never been audited. These auditing projects can be random or targeted. The auditors will audit the specific items such as the Privacy, Security, and Breach notification rules. You will need to have such policies to make the audit go smooth.
Your policies should address each element we mentioned above. When you have such policies, these can give you the benefits when practicing. You will have certain answers to some problems happening on your premises. Perhaps your HIPAA policies do not merely address every situation in your company or entity, but they will surely give you good directions to troubleshoot any situation with your own judgment.
The perk of required risk assessments toward HIPAA compliance success
Being compliance to the HIPAA means that you have completed all the risk assessments in the niche of technical, administrative, as well as physical. It is important to conduct these assessments. There might be certain parties who are not responsible and want to steal the information away from you. Therefore, the assessments can be the sensible move to identify the possible threats and vulnerabilities in your body so that you will find ways to protect your patients’ information and relatable details.
Your sensible risk assessments will help you to manage the patients’ privacy rights and the risk of a patient data breach. Ideally, the annual-basis assessments have been sufficient. As time goes by, there will be changes in your policies to adjust to certain situations.